Vacancy "Fax Room Dispatch Department Senior Officer" (CDI) with the Secretariat of the ICC International Court of Arbitration
As a leading international arbitral institution, the ICC International Court of Arbitration attracts a growing caseload from all over the world. The cases are administered by specialised teams of the Court’s Secretariat, with knowledge and experience of the major legal and cultural traditions. The current vacancy is for a Fax Room Dispatch Department Senior Officer to assist the teams with their everyday correspondence and dispatch of numerous documents by fax, scan/email, mail and courier.
Tasks:
Assist, based on the applicant’s prior experience and initiative, in refining the system to deal efficiently with the fax/dispatch needs of seven busy case management teams Manage the Fax Room Dispatch Department Junior Officer and take responsibility for the overall smooth running of the Fax Room Dispatch Department Dispatch and follow-up faxes (sending to correct party, checking successful delivery and resending any problematic faxes if necessary) Dispatch of all correspondence Scanning documents/letters both for electronic filing and for sending by email Express courier (like DHL) follow up: tracking and confirmation of delivery, dealing with any delivery problems and reporting back to the teams Copying all correspondence for chronological filing Filing of completed faxes, express courier (like DHL) documents, chronological filing, originals of documents where appropriate Coordination with teams to ensure that all dispatch and mailing is handled quickly and reliably Copying documents for the Court and preparing “clôtures” and tabled matters.
Profile:
Ideal candidates will have at least 2-5 years experience in a specialised fax/mail room in a legal environment (such as a law firm or a legal related international organisation). Familiarity with computer fax distribution systems would be an advantage as well as excellent computer skills.
Fluency in French and competence in oral and written English are required. Knowledge of Spanish or German would be a plus.
Applicants should be well organized, rigorous, self motivated, and have excellent coordination skills and able to work in a multicultural environment. Flexibility with working hours is required to accommodate the workflow of the teams.
If you would like to be considered, please send your curriculum vitae and a cover letter by email. Candidates should specify “Court vacancy Dispatch Department Senior Officer” in the subject line of their email application.
Closing date for applications: 10 September 2010.
Vacancy "Fax Room Dispatch Department Technician" (CDI) with the Secretariat of the ICC International Court of Arbitration
As a leading international arbitral institution, the ICC International Court of Arbitration attracts a growing caseload from all over the world. The cases are administered by specialised teams of the Court’s Secretariat, with knowledge and experience of the major legal and cultural traditions. The current vacancy is for a Fax Room Dispatch Department Technician to assist the Fax Room Dispatch Department Coordinator and the teams with their everyday correspondence and dispatch of numerous documents by fax, scan/email, mail and courier.
Tasks:
Assist the Fax Room Coordinator in managing the Fax Room Dispatch Department and ensure that the procedure runs smoothly Dispatch and follow-up faxes and emails (sending to correct party, checking successful delivery and resending any problematic faxes if necessary) Scanning documents/letters both for electronic filing and for sending them by email Express courier follow up: tracking and confirmation of delivery, dealing with any delivery problems and reporting back to the teams Assisting teams in chronological filing by supplying them with printed documents and fax confirmations Assisting teams with research of sent e-documents and their e-receipts for e-filing Coordination with teams to ensure that all dispatch and mailing is handled quickly and reliably
Profile:
Experience in a specialised fax/mail room in a legal environment (such as a law firm or a legal related international organisation). Experience with computer fax distribution systems would be an advantage as well as excellent computer skills.
Fluency in French and competence in oral and written English are required. Knowledge of any other language would be a plus.
Applicants should be well organized, rigorous, self motivated, and have excellent coordination skills and able to work in a multicultural environment. Flexibility with working hours is required to accommodate the workflow of the teams.
If you would like to be considered, please send your curriculum vitae and a cover letter by email. Candidates should specify “Court vacancy Dispatch Department Technician” in the subject line of their email application.
Closing date for applications: 10 September 2010.
|